Milestone List

As a significant point or event in your project, all project milestones should be listed and tracked. Milestones are a good means to determine if your project is on schedule and a useful tool for reporting to management.

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A project milestone is a significant event in the project which may signify the acceptance or verification of completion of a project phase, task, decision, or deliverable. It is important to note that milestones are not work activities but rather significant events during the project which usually have a duration of zero. Milestones may be added to the project by the project sponsor or by the project team through the planning phase of the project. While a summary of project milestones should be included in the project charter and scope statement and WBS Dictionary, it is helpful to include a stand-alone milestone list as part of the project plan documentation.

The milestone list is a basic table of the milestone descriptions, planned completion dates, whether they’re mandatory or optional milestones, and how the completion of the milestone will be verified. This document provides an easy reference to all project stakeholders on what milestones are included in the project and when they will occur. Like all project documentation, any proposed changes must be subject to the project’s change management process and communicated to all stakeholders. Since milestones are significant events and can impact the project in many ways, changes often require approval from the project sponsor.

Sample Milestone List with Explanations:

Milestone List
Project: Date:
Milestone No. Milestone Mandatory/ Optional Completion Date Verification
Standard numbering format. Milestone name. Indicate if this is a mandatory or optional milestone. Planned completion date. How will the milestone be verified?

Sample Milestone List with Sample Data:

Milestone List
Project: Date:
Milestone No. Milestone Mandatory/ Optional Completion Date Verification
001 Project Start Mandatory 5/1/20xx Sponsor Approval
002 Complete Gathering Requirements Mandatory 6/10/20xx Sponsor Approval
003 Complete Design Mandatory 8/14/20xx Sponsor Approval
004 Complete Coding Mandatory 10/9/20xx Sponsor Approval
005 Complete Testing Mandatory 11/10/20xx Sponsor Approval
006 Complete Implementation Mandatory 12/1/20xx Sponsor Approval
007 Project End Mandatory 12/31/20xx Sponsor Approval