Formal Project Acceptance Requires a Signature by the Project Sponsor or Customer. Before a project can be closed out the Project Manager needs formal acceptance of the project by the Project Sponsor or Customer. Formal acceptance is one step of the close out process and doesn't release the Project Manager or resources from the Project. It is the Project Manager's responsibility to release resources during the closing process and ensure that all closing tasks are completed.
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PROJECT ACCEPTANCE TEMPLATE
This document establishes formal acceptance of all the deliverables for the (Project Name) project. The (Project Name) project has met all the acceptance criteria as defined in the requirements document and project scope statement. A project audit has been performed to verify that all deliverables meet performance and product requirements. Additionally a product evaluation has been performed and determined that all products meet the quality and functional requirements defined within this project.
Transition to Operations has been completed. The live system has been handed over to Operations and the transfer of knowledge from the Project Team to Operations has also been completed. All training has concluded and the System Operations Guide has been handed over to Operations.
The Project Manager is authorized to continue with the formal close out of this project. The closeout process will include a post-project review, documentation of lessons learned, release of the Project Team, close out all procurements and archive all relevant project documents. Once the closing process is completed the Project Sponsor will be notified and the Project Manager will then be released from the project.
Approved by the Project Sponsor:
(Project Sponsor Name)
(Project Sponsor Title)