The Project Management Office
Project Plan Template
The Project Management Plan is central to PMBOK project management. We suggest you start with this template then use subsidiary management plans to further build out your project plan.Go to Template...
Templates Organized by Process Group
Project Charter Template
Every successful project starts with a good Project Charter. We have two Project Charter templates available, a short one page version and a longer more comprehensive version.Go to Template...
Business Case Template
Before starting a project many organizations require a formal business case to be developed. Our business case template will help you to get started.
You have stakeholders, managers, users, team members and so many others all wanting you to make seemingly minor changes to your project on almost a daily basis. They all seem to suddenly be your friend and looking out for your best interest. But they don't realize that the minor changes they want are actually scope changes to the project and will affect the schedule, cost or quality of the project. The best way to manage these requests is through a robust scope management plan. While we have an excellent scope management plan template available for free download, we would also like to highlight the five components we believe are key to the plan. The following five parts are key to an effective scope management plan:
The approach is an important part of the Scope Management Plan because it defines how the organization will manage the scope of a project and defines various aspects of the Scope Management Plan. Some of the information that should be contained in the approach is:
- Scope management responsibility and authority (i.e. project manager or other designee)
- How the scope of the project is defined
- How and when the project scope is measured and verified
- How changes in scope are conducted
- Who is responsible for final acceptance of project scope (i.e. sponsor or other designee)
The foundation of successful project management is the ability to communicate effectively. A large majority of a project manager’s time is spent on communications throughout all project phases. Additionally, project team members and stakeholders also share in the responsibility of communicating. Because of its importance, great care and planning must be used when developing a project’s Communications Management Plan as it sets the framework for how all communications will occur, by whom, how often, and in what methods.
- Determining Stakeholder Communication Requirements
Many projects fail because project managers and teams do not properly identify or manage stakeholders. Projects may have large numbers of stakeholders all with varying influence and interest. Project managers must take great care in understanding who these stakeholders are and what their requirements are for communication throughout the project. They may only want to be informed when milestones are met; or might wish to receive phone calls instead of emails; or want weekly updates until project completion. By understanding the communication requirements of every stakeholder, the project team can ensure they keep stakeholders involved with the appropriate level of detail and in the correct format (i.e. meetings, emails, phone calls).
In today’s world of dynamic and complex projects, a carefully developed Project Management Plan is more important than ever. The Project Management Plan is the foundation for all projects and the importance of careful and deliberate planning cannot be overstated. There’s an old adage that the more planning put into a project, the higher the likelihood of success. While no Project Management Plan can ever plan and account for every possible contingency, there are some areas of consideration that will help ensure your plan avoids some common pitfalls.
- The Project Management Plan is a Living Document
Project management planning is an iterative activity that is continuously performed throughout a project’s lifecycle. The Project Management Plan is no different. As the project moves forward and more detailed information becomes available, the project team should continue to add detail, refine project estimates, and continue to progressively elaborate until the project is complete.
This week we've put together a list of tips for conducting effective project meetings. These tips will help you avoid the pitfalls of a long and unproductive meeting.Before the Meeting Takes Place:
- Meeting Objective - All project meetings should have a clearly stated objective of what is to be achieved. This objective should be included in the agenda and re-stated at the beginning of the meeting.
- Time Considerations - The meeting should be planned for enough time to achieve the objective but not so long that participants lose interest. An hour or less is generally ideal. For anything more than an hour, the project manager should strongly consider breaking the discussion up into two or more meetings.
In this week’s blog we have compiled a list of what we believe are the Project Management Body of Knowledge’s (PMBOK) seven most critical project management templates. Each of these templates represents an important part of an effective and integrated project plan.
- Project Charter – The project charter can be considered the foundation of a project. A completed and signed project charter establishes the authority to begin a project to address a business need that has been identified. Great care and detail should go into the creation of a charter because of its importance. If you sacrifice quality with the project charter, your project performance and deliverables will almost surely suffer. Click Here to Download Our Project Charter Template.
- Project Management Plan - If the project charter is the foundation of a project, the project management plan is its core. The project management plan is important because it is an integrated framework which includes the management plans from all of the project management knowledge areas. It ties these management plans together into a collective whole which is then used to manage the project through to completion. Click Here to Download Our Project Management Plan Template.